Head of Procurement Unit

Title of Position:

Head of Procurement Unit

Job Number:

HRM/KMO 28-20

Duty Station:

Kabul Management Office (KMO)

Number of Positions:

One (Men/Women)- age (30-60)

Status:

Open ended

Remuneration:

Salary and Benefits are according to Internal SCA salary scale                                         

Non-monetary Benefits for Females:

Transportation close to residence and work, child nursery at workplace, safe travel facilities and companion to field trips, female association membership, trainings and capacity building

Announcement Date:

20-May 20

Closing Date:

30-May 20

 

SCA Background

The Swedish Committee for Afghanistan (SCA) has been working in Afghanistan since 1982, presently managing development Programmes concerning Health, Education, Rural Livelihoods and Community Governance, with a total annual budget of roughly USD 40 million. The total number of staff is around 5,500. During the last 10 years SCA has undertaken a change process moving from a primarily humanitarian service delivery approach towards more of a developmental role, putting increasing emphasis on capacity development, rights-based programming and outcome orientation. The mission of SCA is to empower individuals, communities and local organizations, primarily in rural areas and with particular focus on women, girls, boys and vulnerable groups such as people with disabilities, so that they may participate fully in society and influence their own development. SCA is an Equal Opportunity Employer. Qualified applicants are considered for employment based on their skills, abilities and experience without regard to age (18-65 years), ethnicity, religion, marital status, gender, or physical disability.

Procurement Unit

Procurement is a support unit that coordinates/facilitates procurement of equipment, goods, and services for all units in Afghanistan in accordance to the Procurement Manual. The unit also technically backstop, coordinate and support the procurement at Regional Management Office level. The unit is also tasked to oversee and suggest improvements of systems, forms, manuals, and regulations pertaining a transparent procurement operation

Scope of Work

The main purpose of the role is to lead and oversee the procurement process in Kabul Management Office (KMO) and provide technical support to Regional Management Offices (RMOs). The Procurement Manager is to formulate and drive a consistent approach towards sourcing, procuring and tendering processes in line with SCA legal framework and donor regulation.  Ensuring the right price and that value of money is maximized and cost savings are generated. The key measurement of success is the ability to enhance compliance and reduce audit points. S/he reports to Administration Director.

Qualifications, Experience & Requirements:

  • Bachelor or master’s degree in Business Logistics, Supply Chain Management, Procurement, or other related fields from reputable university
  • At least 7 years’ experience in procurement including bulk Procurement and procurement from overseas with recognized organizations
  • Proven experience (2 years) as a manager
  • Excellent knowledge of Supply Chain Procedures
  • Computer skill at operator level, especially with MS Office packages.
  • Fluency in English, Dari and /or Pashto, both written and spoken
  • Demonstrated leadership/management skills including staff and budget responsibility
  • Experience of planning, reporting, and budgeting
  • Experience from humanitarian/development agencies with large field operations
  • Ability and willingness to travel to the project sites within Afghanistan and adjust to SCA environment.
  • Analytical ability to access/synthesize information

Main Responsibilities:

  • Develop and manage the procurement unit including setting targets and monitoring performances; Manage Procurement staffs’ annual leave and ensure proper functioning of the unit at all times throughout the year
  • Contribute and work proactively in responding to SCA procurement demands/requests and to drive the achievement of SCA’s strategic objectives to support programme delivery within the realm of procurement
  • Direct and support the work of staff across a range of activities relating to procurement, ensuring appropriate support and mentoring is in place to secure employee engagement and maximize talent and resources
  • Take lead in development of SCA’s annual procurement plan. Close follow up with RMOs to ensure each procurement is planned and is included in SCA’s annual procurement plan
  • Ensure procurement processes are started well ahead of time so that donor committed funds/budget are spend within time. In case of supplier late delivery, coordinate with Finance and ensure appropriate actions are taken to secure the budget as cost liability
  • Contribute to SCA strategic plan, departmental annual work plan, budget plan and macro reporting
  • Follow up on both internal and external procurement audit points and provide support and mentoring at central and regional offices to ensure irregularities are reduced to its optimum level
  • Ensure local and international procurement practices are compliant with SCA legal frameworks and donor regulations
  • Advise the management on interpretation of procurement policy, providing expert advice and guidance to mangers and team leaders
  • Lead and contribute to the procurement manual revision and improvement
  • Define and manage key supplier relationship to deliver high performance in cost, service and quality, including technical input to strategic negotiations
  • Oversee bid and tendering procedures ensuring high quality, contractual obligation, transparency, and accountability
  • Gender and cultural sensitivity required

Application Procedures:

  • Interested qualified candidates should submit a full CV (maximum four pages) with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience.
  • To apply online please send your application / CV through APPLY BUTTON below:
  • Candidates may also submit applications by letter (hard copy) directly to the SCA HRM Unit in either Kabul, Ghazni, Kunduz, Wardak, Taloqan, Mazar-e-Sharif, Laghman or Jalalabad;
  • Academic certificates or references need not to be submitted at this time. These will be requested if called for interview.
  • Only short-listed candidates will be invited for written test and/or interview.
  • Applications beyond deadline are not considered

Ad has been closed and it is no longer possible to apply.